Realities and Tips When Traveling for Production Gigs
Posted on: Feb 04, 2025

When I began traveling for TV production, I was so excited. Getting to travel the country and abroad while working has been the dream since I started in this industry. While traveling for work might seem glamorous at first glance, I learned that the reality often presents challenges and complexities that can test even the most seasoned professionals. The promise of visiting exotic locations, working on exciting projects and experiencing new cultures can be alluring. However, understanding the full picture is essential for anyone considering, or currently involved in this demanding field.
Here’s a few things I learned, along with some tips.
The Logistics
Traveling for TV involves a wide range of logistical factors. Crew members must coordinate flights, accommodations, equipment transportation, permits, and more. Miscommunication or delays in any of these areas can derail the production schedule. A lost shipment or severe weather delay can stall production for days. Pre-production planning often involves countless hours of preparation, ensuring that every detail is accounted for to avoid costly mishaps.
Visa applications, work permits and local regulations can add layers of complexity. In some cases, productions hire dedicated fixers—local professionals who understand the area’s nuances in order to streamline processes. This collaboration can save time and resources, but it also requires clear communication and trust.
Time Away From Home
One of the most significant drawbacks to traveling is the time spent away from home. For some, weeks or months on the road is the norm. When I first began traveling for work, I was not prepared for this challenge. An extended absence can strain personal relationships and can lead to feelings of isolation. Maintaining connections with loved ones often requires deliberate effort, such as scheduling regular video calls or short visits during production breaks. Some crew members develop a “home away from home” mindset, creating temporary routines that provide comfort and familiarity while traveling.
Missing out on milestones like birthdays, anniversaries or other significant events can weigh heavily. While some families and partners understand the demands of the industry, others may find it challenging to cope with. Professionals often emphasize the importance of setting expectations early, and maintaining open lines of communication to mitigate these issues.
Long Hours and Exhaustion
The hours on-set are notoriously long, often stretching from early morning to late at night. Rest and self-care can be hard to prioritize, yet they are essential for sustaining energy and focus. Sleep deprivation, combined with the physical demands of the job, can lead to burnout if not managed properly.
In addition to on-set responsibilities, travel itself can be exhausting. Layovers, early flights, and constant packing and unpacking contribute to a sense of perpetual motion. Many professionals develop routines to counteract this, such as setting aside downtime whenever possible or using travel time for rest and relaxation.
Adapting to New Environments
While the opportunity to explore new places is a perk, adapting to unfamiliar environments isn’t always easy. Different climates and cultural norms can create additional stress. Crew members must quickly learn to navigate new cities, often while juggling the demands of their job. For instance, shooting in a remote location or a bustling urban center comes with unique challenges that must be accounted for.
Orienting yourself in a new location can take time, and if you are only in a place for a few days, that can be challenging. Staying flexible and relying on your travel coordinator and production manager/coordinator can help ensure you have the best experience.
Budget
Despite appearances, many TV productions operate under tight budgets. This can mean modest accommodations, limited meal options, and cost-saving measures that sometimes impact comfort. The perception of luxury is often far from the reality. For example, shared hotel rooms or budget airlines are common choices to stretch funds further.
Crew members often need to make the most of available resources while maintaining high production standards. This balancing act is a testament to the creativity and dedication of those working behind the scenes.
Coping Strategies
Success when traveling for TV productions often hinges on adaptability and resilience. Pack wisely by keeping essentials like medications, comfortable clothing and travel-friendly snacks readily available. Multi-functional items, such as portable chargers and compact toiletries, can be lifesavers.
Staying organized and building a routine are simple ways to make traveling for work more tolerable. Using digital tools to manage schedules, itineraries and contacts, plus apps designed for travel and project management can streamline workflows and reduce stress. Incorporating small, consistent habits like morning stretches, journaling or listening to music can also provide a sense of stability. These routines serve as anchors amidst the chaos of production schedules.
It can be hard to stick to a healthy routine while traveling, but staying hydrated, eating balanced meals and finding moments for physical activity can combat the toll of long hours and jet lag.
The Rewards
Despite the challenges, traveling for TV productions offers unique rewards. The bonds formed with fellow crew members often turn into lifelong friendships, and the sense of accomplishment from overcoming logistical hurdles and seeing a project come to life can be deeply fulfilling.
For many, these rewards outweigh the difficulties. I love being a part of an industry that allows me to travel and see many of the places I never thought I’d get to see. The memories of breathtaking locations, unique experiences and collaborative successes can become cherished highlights of anyone’s career.
Traveling for TV productions is a complex mix of challenges and rewards. While it demands resilience, flexibility and a strong work ethic, it also provides unparalleled opportunities for growth and adventure. By understanding the realities beforehand and employing effective coping strategies, professionals can navigate this demanding, yet rewarding world more effectively.
Benjamin Hickson is an aspiring producer and production coordinator who has 4+ years experience working on various Film and TV projects. He has a background in Public Relations and served for six years in the military. He also has passion for travel and aims to increase LGBTQ+ representation in the entertainment industry.
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